Conceptual compilation of the results collected in 2018 2019 during Fire-in workshops about Pre-planning

II.HIGH IMPACT, LOW FREQUENCY EMERGENCIES

1.Plan logistics & legal issues

a. For specific scenarios. Consider help from outside the regionals System.

b. Package and pre-positioningmodules of resources.

c. Available mínimum of logisticalresources and suplies.

2. Information – Awareness –Communication:

Share information of local hostile scenarios, and its preplanned response measures.

3. Prevention & Preparedness: Passive prevention for safe access.

4. People: Roles & Experts
a. Key specific roles.

b. Networks of experts that exchange knowledge, experience and bestpractices.

c. Coordination between crossborder crews.

1.Plan scenarios:
a. Based on:

a1. Historical events, statistics (baseline),modelling actual conditions and thehuman factor.
a2. On a range of probable scenarios, froma local to a regional level

b. Including scenarios probable at longterm, investing in knowledge and skills andbeing prepared by a flexible and modularapproach.

c. Integrate the different disciplines basedon the scenarios and strategies.
2. Information – Awareness –Communication: Regulate the expectationsabout the communications coming from theemergency systems.

3. Prevention & Preparedness

a. Change the focus towards activeprevention, self-protection and risk mitigation. Facilitate firefighters’ capacity.

b. At a regional scale, harmonize P&Pmeasures in cross-border/cross-regional areas.
4.People: Comunities
a. Involve actors and agencies for theircapacity to solve gaps.

b. Exchange experts in large events in otherplaces (countries?).
c. Build communities of practice of experts.

5. Negociate/ Agree
a. Responsibilities of organizations involved
in the anticipated scenarios.
b. Involve society in choosing between alternative strategical scenarios and negotiate solutions.
c. Negotiate the accepted level of risk on a range of probable scenarios considered in the
pre-planning (This phrase comes from II.1.b).
6. Best practices & Lessons Learnt: Context specific guidelines on best practices in planning, preparedness and prevention at a national
scale.
7. Pre-planning vs response: adapt the pre plans to usable tools at the the emergency.

1.Create a transboundary framework

a. Legal framework for cross-border help, emergency support, victimtransportation, recognition ofqualifications...

b. Pre-plan should be known by allagencies and stakeholders

2.Prevention & Preparedness:

Emergency preparedness should be dealt with international / European perspectives.

3.People: Synergies

a. Enhance synergies from regional,to national and international level. Share specialists and experts.

b. Plan strategic ownership.
c. Boost the exchange of aid-teamsto train themselves.

4. Negociate / agree:

a. Chain of command, specifying roles and capabilities.b. Establish agreements andstructures for cross-collaborationbetween entities (private and public):- with specific key intelligence,- with those who have power ofdecisions- with those who have influence on the management

5. Best practices and lessons learnt: European interagency round tables.

1.Create a flexible and fast framework
a. Quick adaptation to changes through situation assessment and decision-making structures.

b. Focus: small window of opportunities to change policies and governance processes.

2.Information – Awareness –Communication:

a. Communication management for specific scenarios. Include post accident procedures.

b. Promote the growth of
sustainable, risk-decreasing activities

3.People: Resilience
a. Involve key stakeholders in actionbased strategies, considering integral risk management opportunities.

Identify strategic ownership.

b. Encourage own skills and community skills fostering habits focused on the adaptation to risk scenarios and on the robustness in front of the risk.

c. Improve the resilience among responders to maintain their response capacity.

4. Pre-planning vs response:

a. Reduce bureaucracy and other inhibitors.

b. Pre-plans: Flexible, focused on indicators of key changes and providing tools for alternatives and contingency plans.

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